During this lesson, you will learn about the parts of an email and the vocabulary necessary to write formal and informal emails.
Before we start, let’s discuss with our classmates our preferences related to formal emails and informal emails.
Discussion questions about Email
- How many personal emails accounts do you have?
- What email services do you use?
- What’s your favorite email service?
- What’s your preferred email address?
- How often do you check emails?
- How often do you send emails?
- Do you have a professional email address?
- How do you deal with spam messages?
Table of Contents
Parts of an Email
Task#1.1
Before we get started, let’s learn about the parts of an email.
- Sender’s Information:
- Name and Email address
- Recipient’s Information:
- Name and Email address
- Subject Line:
- A concise and informative line summarizing the email content.
- Greeting:
- Greeting to address the recipient.
- Body:
- Main content of the email
- Closing:
- Polite closing remarks, such as “Sincerely,” “Best regards,” etc.
- Signature:
- Additional contact details, job title, or other relevant information about the sender.
- Attachments:
- Files or documents attached to the email, if any.
Reasons to Write Emails and Subject Lines
There are many reasons why we write emails and we are going to learn a little about nine of them
| Education | Networking |
| Request for help | Personal Invitation |
| Expressing Gratitude | Project Coordination |
| Sharing updates | Job Application |
| Offer Help | Sharing Files |
Task#1.2
Match the reasons to write emails with its corresponding subject line
Greetings and Closing Remarks
Task#1.3
Open the boxes, read the text and determine if it is a greeting or closing remark. Additionally indicate if the greeting or closing remark is informal
Job Offer by Email
Task#1.4
Read the email and then answer the true or false exercise
Dear Carlos
My name is Joshua and I work for Tech Genius.
Tech Genius is a small company located in Guanacaste.
Currently we are looking for a website designer who can handle simple and complex tasks with CSS.
I think that you probably know a candidate who can meet our expectations and willing to work three days at our office in Liberia and two days from home
The salary will be $1200 per month
If you happen to know someone who might be a good fit for position, please send us the link of her/his LinkedIn profile
He or she can check our LinkedIn company profile and apply for the position online
Best Regards
Joshua Jones
Senior Developer
Main Task
Task#1.5
Write an email in which you respond to the following email
From: Manuel Campos <Derek@ulacit.com>
To: Universitystudent@utn.com
Subject: Learning more about you
Hello There
My name is Derek and I study information technology (IT) in ULACIT, but I would like to study at the UTN
I would like to ask you some questions
- Where is the university located in Guanacaste?
- How many classes do you usually take per quarter?
- How long does each class last?
- How many days do you attend university?
- How much does each class cost?
- Does the university have computer labs? if so, How many?
- What programming languages have you studied in classes?
- Can you tell me something about the university facilities?
Take Care
Derek
Task#1.6
Take some time to ask these questions to your classmates
Post – Task
Task#1.6
Write 4 recommendations when writing formal and informal emails.
Use structures such as:
- You can …
- You should…
- You have to…
- You must…
For example:
- You should use formal expressions if you are writing a formal email.
